It really doesn't matter what kind of event you have planned, you are going to want to have a professional photographer at the event to make sure that you not only document everything that goes on but also have some fun with providing keepsakes for the memories that are made during the event. While this task is extremely important, you need to make sure that you hire a photographer who is suited to your needs and can provide you with some incredible images. Also, one word of warning. Do not and we repeat do not let just anyone handle this important role. Just because someone who is going to be attending the event says they have a camera they can bring from home and that they are willing to take some pictures does not mean that you should take them up on their offer. Finding the perfect professional to record the special moments of your event is going to involve a process. There are several factors to consider while you are conducting your search. First and foremost of course, you need to make sure that anyone you hire will be working within your budget. You also need someone who has experience taking photographs at the type of event you will be having. Technical expertise must be there as well. And it doesn't hurt to look for someone who has a very pleasant personality in order to make sure everything goes very smoothly. You may not think this should matter but trust us, when you are going to be around someone for several hours, you will be happy you paid attention to this factor. You also need to make sure that you hire someone who is willing to listen to you and to what you say you need documented. But in the end, you want to always keep one goal in mind. You need to make sure you find and hire a high quality professional photographer. A professional knows about all kinds of details that you do not. This guide was put together with you in mind. As you roam around the Providence area, make sure that you always have this guide with you. This is the road map which will lead you to some quality candidates and to the photographer that you so richly deserve.
Your first step is to find some candidates to consider. We suggest that you make use of the wide open web. Do a search for “event photographers in Providence.” This will provide you with a number of candidates. Also, ask your family, friends and coworkers if they have ever hired someone they could recommend. Contact a few candidates that look promising and ask them if they are available on the date and time of the event. Setup interviews with those who say they would be. Make sure each candidate brings their portfolio to the interview. This will be a huge indicator to you about whether you would like them to take pictures at your event. There is a great chance this will rule out some candidates. Talk to each candidate about what your event is and what kind of documentation you require. Based on your needs, do they have any recommendations? Again, pay attention to each photographer's personality. Are they pleasant? Are they a good listener? Do they seem interested in making sure you are happy?
Find out if they work off of a shot list. Talk about the venue where the event will be and the lighting. How will the operate during the event? Will they stage shots or will most of the pictures be action shots? Make sure that you ask for at least three references. You want to be sure to talk to each reference and find out how the candidate operated at their event. Do a Google search for each candidate. Read any reviews that have been left.
What kind of equipment do they use? Is it professional grade. Do they have backup equipment in case something goes wrong with their primary tools? A true professional will always answer yes. It will eventually come down to money. How much do they charge for what you are looking for? If you love everything else about them and their fee seems a bit high, you will need to determine whether paying a little more is worth it. When the positives far outweigh the negatives, ask for a written contract from the photographer that you know will provide you with the exact services you are looking for.